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About Office of the Controller of Examinations

The Office of the Controller of Examinations (OCoE) Established in the Academic year of 2016-2017 and it is vested with the responsibility of organizing and conducting of Continuous Assessment Tests for all Under Graduate and Post Graduate Programmes and End Semester Examinations for all Academic Programmes offered by the College.

The responsibility includes the announcement of Examination Schedule, preparation of question papers, conduction of examinations, evaluation of answer scripts, and declaration of results and issuing of grade sheets.

With a focus on establishing Modern education system, we adopt and implement Outcome Based Education (OBE) and the Continuous Assessment Tests and End Semester Examinations of various programmes are conducted as per the academic schedule. Central valuation system is followed for End Semester Examinations theory courses and dummy numbers are used before valuation. All Examination related works are done by Examination Management System.

OCoE has all the facilities such as computer facilities, printers, strong room and adequate staff to conduct the examinations and publish the results. It is proposed to publish the results within three weeks from the last examination of each semester.

The Function of the Office of the CoE 

  • Collection of Student bio data, creating nominal roll by Mapping Courses, Professional Electives and Open Electives from the students for the current semester.
  • Preparation of exam schedule, Hall allocation and Seating arrangements for Continuous Internal Assessment (CIA).
  • Collection of Question Papers from the departments, printing and disseminating for CIA test.
  • After completion of examination, distribution of answer books to the concerned department and receiving the final internal marks and fed into Examination Software.
  • Preparation of smooth conduct of ESE examinations, preparation of time table, invigilation duty, hall plan, seat allotment etc was done by CoE office.
  • Publishing results of Regular Exams and Conducting Result Passing Board meeting.
  • Collecting Practical examination schedule from all the departments and Fixing of External Examiners for practical examinations based on the experience.
  • Ensuring attendance percentage (75% minimum) of students during each semester. Attendance pro forma is collected from all the departments for student with Lack of attendance, debarred and withdrawal Panel.
  • Appointment of Hall Invigilators, Hall Plans, Seating arrangements, Squad, and Evaluators etc for both CIA and ESE (theory & practical).
  • Any Guidelines, Circular, Order, Notification received by the College From DOTE/AU/ are processed in the CoE office, and reply is prepared after CoE /Dean/Principal’s signature dispatched to the University.

The other responsibilities of the office are:

  • Issue of Hall Tickets, Duplicate Hall Tickets, Grade Sheets, Duplicate Grade Sheets and Conducting of revaluation and issuing photocopy to the students as per student’s request.
  • Publishing revaluation results and Review process.
  • If there any malpractices, Malpractice meeting is conducted in the semester by Malpractice Committee.
  • Conducting of Special Supplementary examination.
  • Issue of Transcripts, CGPA to percentage conversion, Medium of Instruction, bona fide certificate on student’s request.
  • Conduction of graduation day and issuing degree certificate, Provisional Certificate.
  • Assisting in student certificate verification.

Organizational Structure of COE office:

Powers and responsibilities of the Controller of Examination:

The Controller of Examination shall be the Principal Officer in-charge to conduct of all Comprehensive semester examination, tests and the declaration result. He/She shall discharge his functions under the direct superintendence, direction and guidance of the Principal and CEO. In the absence of COE by virtue of any reason anyone from ACOE(s) recommended by COE will look-after the work of COE in addition to his own work.

Faculty Members

 The OCoE is headed by a Controller of Examinations assisted by the Assistant Controller of Examinations, Administration assistant and Supporting Staff. 

S.No Name Qualification Designation
1 Ms. Dr. S. Deepa Shri M.E., PhD CoE
2 Mr. R. Joseph Paul M.Sc.,M.Phil Asst.Controller
3 Ms. N. Yamuna M.E., Asst.Controller
4 Mr. A. Khaja najumudeen M.E., Asst.Controller
5 Ms. V. Ranjani M.Sc., Administration assistant
6 Ms. R. Nandhini M.Sc., Administration assistant
7 Ms. R. Shanthi MBA., Administration assistant
8 Ms. R. Chandrapraba B.Com (CA)., Administration assistant
9 Ms. S. Chitra HSC., Supporting Staff

 Examination Committee: 

The Chairman
Dr K Karunakaran The Principal / HICET
The Convener & Member Secretary
Dr. S. Deepa Shri Controller of Examinations / HICET
Dr. P M Magudeshwaran Dean – Academics
Dr K Samuvel Director, MBA
Dr. K. Akil Head of the Department / Civil Engineering
Dr C SabariNathan Head of the Department / Automobile Engineering
Dr S Shankar Head of the Department / Computer Science Engineering
Dr K P Uma Head of the Department / Science and Humanities
Mrs N Yamuna Assistant Controller of Examinations/ HiCET
Mr  R Joseph Paul Assistant Controller of Examinations/ HiCET
External member
Dr V Suresh Babu Controller of Examination / HITech

 Contact Us

 The Controller of Examinations

Hindusthan College of Engineering & Technology

Valley Campus, Pollachi Highway,
Othakkalmandapam, Coimbatore – 641 032,
Tamil Nadu, India.

P : 0422-4242424, 7708965678,
M: +91 99439 15566, 9787033344
F : +91 422- 4440505

E : coe[at]hicet[dot]ac[dot]in